Head of Facilities Management Sector / Administrative Department

Head of Facilities Management Sector / Administrative Department

Position Title: Head of the Facilities Management Sector
Department: Administrative Department, Facilities Sector
Location: Baku
Work Schedule: Full-time, 5-day work week

Key Responsibilities:

• Planning and leading the implementation of the institution’s material and technical support activities;

• Supervising the proper maintenance and operational condition of equipment, inventory, and utility systems;

• Leading the preparation of technical specifications for the procurement of facilities supplies, materials, and spare parts;

• Organizing warehouse operations and ensuring control over the receipt, storage, accounting, and use of material and technical resources;

• Ensuring the efficient, purpose-oriented, and regulatory-compliant use of warehouse stock, monitoring balances, and maintaining optimal inventory levels;

• Organizing and implementing internal control mechanisms over the circulation of material assets;

• Taking measures to eliminate deficiencies identified during facilities management activities;

• Developing and ensuring implementation of organizational and technical measures to guarantee proper use of the administrative building and warehouse areas in compliance with fire safety, sanitary-technical, occupational safety, and technical operation standards;

• Leading inventory processes, including warehouse asset inventory, and ensuring annual reporting;

• Professionally representing the institution at meetings, as well as local and international events related to the field of activity;

• Coordinating the activities of sector employees, distributing tasks, and ensuring operational efficiency.

Candidate Requirements:

• Education: Higher education (degree in Economics is preferred);

• Work Experience: Minimum 5 years of relevant professional experience (at least 3 years in a managerial position);

• Language Skills: English (B1), Russian (B1);

• Experience working in public institutions;

• Proficiency in MS Office and 1C software;

• Strong written and verbal communication skills;

• Analytical thinking, strategic planning, and management skills;

• High sense of responsibility, initiative, and ability to work in a team.

Application Procedure:

Interested candidates are invited to send their CVs to karyera@icherisheher.gov.az.
Please indicate “Head of the Facilities Sector” in the subject line of your email.